Finance Committee Meeting - 13 June 2016

MELTHAM TOWN COUNCIL

 

MINUTES OF A MEETING OF THE TOWN COUNCIL TO DISCUSS MATTERS OF PROPERTIES, ADMINISTRATION AND FINANCE HELD ON MONDAY 13 JUNE 2016

 

Present:           Clr Haigh (Chair), Clr Noon, Clr White and Clr Wrathall.

 

PUBLIC SESSION:                 There were no members of the public present.

 

16/01     ELECTION OF CHAIRMAN AND VICE CHAIRMAN

In the absence of the Chairman, the Vice Chairman asked for nominations for the Chairman of the Finance, Administration and Properties Committee to hold office until the next Annual Meeting of the Council. 

 

Clr Wrathall nominated Clr Haigh – the nomination was seconded by Clr White and as there were no further nominations by show of hands it was

 

RESOLVED:  that Clr David Haigh was elected as Chairman of the Finance, Administration and Properties Committee to hold office until the next Annual Meeting of the Council. 

 

The Chairman asked for nominations for the Vice Chairman of the Finance, Administration and Properties Committee to hold office until the next Annual Meeting of the Council. 

 

Clr Noon nominated Clr White – the nomination was seconded by Clr Wrathall, and as there were no further nominations by show of hands it was

 

RESOLVED:  that Clr Paul White was elected as the Vice Chairman of the Finance, Administration and Properties Committee to hold office until the next Annual Meeting of the Council. 

 

16/02     NOTICE OF MEETING

Public Notice of the meeting was taken as read

 

16/03     APOLOGIES FOR ABSENCE

Apologies were accepted from Clr Brook, Clr Holroyd-Doveton, Clr Lyons and Clr Murgatroyd.

             

16/04     DECLARATIONS OF INTEREST

No declarations were made.

 

16/05  ADMISSION TO THE PUBLIC 

As printed agenda.

 

16/06     ACCOUNTS

The Schedule of Payments

RESOLVED:     The Schedule of payments for May 2016 amounting to £2,919.65 was approved.  The Clerk went through each item of expenditure and income for the benefit of the new Councillors on the Committee.  It was noted that the dog waste bag dispensers had been bought and were awaiting placement.  Members discussed this and it was

 

RESOLVED:     To locate one dispenser at the Morrison’s end of the Greenway and one in the Robert Ashton Memorial Park. 

 

The Budgeting information was circulated with the agenda together with a ‘net worth’ report – this information was noted by all.

 

Large Reserves

Some members raised questions about whether the Town Council should be spending more of the large reserves that were held.  It was noted that the Capital Reserves could only be spent on Capital Projects.  Some members made reference to the fact that if the Council wanted to continue to offer grants under the Community Projects Fund, (capital), then reserves needed to be held and interest accrued would be kept to ensure that the fund could continue.  However, it was noted that if something exceptional arose, the Town Council would be in a position to act because of these healthy reserves.  Some members questioned why the funds were not being used to improve the facilities in the park such as the provision of an outdoor gym or replacing the wooden play area.  Other members pointed out that funds were currently being spent on improving the pond and that the forthcoming park inspection would highlight other improvements that could be made.

 

Loan to the Carlile CIC

The Clerk detailed the outstanding position regarding the loan made to the Carlile CIC.  It was noted that six payments had been made and a six month payment holiday allowed.  The Clerk advised that a payment of £800.00 had recently been received which covered just over one month’s payments for the present year.  The Clerk advised that because of the payment holiday, the outstanding balance was more than expected when the payment schedule was originally set up, (with interest only being charged on the outstanding balance).  After discussion it was confirmed that the interest should be reset to reflect the correct outstanding balance.

 

Transferring funds.

The Clerk provided details of alternative investment products and their interest rates with the agenda.  The Clerk explained that the current account held a large balance due to the receipt of the precept and grant from Kirklees Council.  Members discussed the various interest rates and it was noted that a fixed rate account for £40,000 was maturing in August 2016 ‘freeing-up’ funds later in the year.  After further discussion it was

 

RESOLVED:     To transfer £50,000 from the Co-op current account to a Co-op fixed rate deposit for one year.

 

16/07     BENCHES AROUND THE VILLAGE

The Clerk provided details of a dilapidated bench in the centre of Helme village.  She explained that several benches dotted about the parish were looked after by the Caretaker and he had sent photos of this particular bench because the concrete ends had cracked.  Members also discussed the bench in the Market Place by Notice Board, (which the Clerk advised was not the responsibility of the Town Council and therefore not covered by the caretaker’s checks).  One member of the Council confirmed that a local nearby business had agreed to pay 50% towards a new bench in this area.  After discussion it was

 

RESOLVED:     To replace both benches and the clerk is to provide costings and samples for the next meeting.

 

16/08     KIRKLEES WORKS

As both Ward Councillors were absent from the meeting it was agreed that the update on Kirklees’ proposals for street cleaning and greenspace maintenance would be deferred until the next meeting. 

Following receipt of an e-mail from Clr Holroyd-Doveton which was circulated at the meeting, a discussion took place over the area known as Hey Doorstep Green and the clerk gave an update to members present.  As this was not actually on the agenda and all members of Council needed to consider the situation, the Clerk advised that she would be listing this item on the agenda for the next full Council Meeting. 

 

16/09     SITE VISIT TO THE ROBERT ASHTON MEMORIAL PARK

Due to the reduced number of members present it was agreed to defer the site visit until the next Finance Committee meeting so that all members could take part and give their recommendations for improvements / changes in the park.

 

The Clerk drew members’ attention to the enquiry received from a neighbour to the park regarding ivy and trees affecting their property and it was noted that all members had seen the reply that the Clerk had given and members fully endorsed this response.

 

16/10     CORRESPONDENCE TO NOTE

- Have your Say on proposals to hospital changes in Huddersfield – a newly arranged Information Session has been arranged for 15/06/16 between 4pm and 7pm at the Meltham Sports and Social Club.

 

16/11     EXCLUSION OF PUBLIC AND PRESS

Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that, because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of the following: -           

As determined under Agenda Item 4.

 

16/12     2016/2018 NATIONAL SALARY AWARD

RESOLVED:     To note and approve that the National Joint Council for Local Government Services (NJC) has reached an agreement on 1% cost of living increase with effect from

1 April 2016.